One platform to dispatch, route, track, maintain, and report fleet operations — across every site.
Civitas Fleet Software is the operating system for shuttle fleets, staff transport, campuses, municipalities, and corporate fleets: dispatch boards, driver workflows, live tracking, maintenance tickets, billing, and SLA dashboards. Designed to grow into an app-backed platform (login, roles, APIs, and integrations).
Platform overview
Operate fleets end-to-end: plan routes, dispatch drivers, track vehicles, run maintenance, and prove performance with SLA reporting.
Operate
Dispatch boards, routing, driver workflows, alerts, and multi-site coordination.
- ✓Dispatch + routing boards
- ✓Driver app workflows
- ✓Live ETAs + alerts
Maintain
Ticketing, service scheduling, inspections, parts logs, downtime & reliability.
- ✓Tickets + triage
- ✓Service schedules
- ✓Downtime analytics
Prove
Dashboards, SLA reporting, audits, exports, unit economics (cost/km, utilization, uptime).
- ✓Exportable reports (CSV/PDF)
- ✓Uptime + utilization KPIs
- ✓Cost/km + energy cost/km
Best starting pilot
Start with Dispatch + Maintenance + Reporting for one route/site. Expand to billing, APIs, and city dashboards next.
Modules (interactive filter)
Filter modules by operational area. Click a module for “Who it serves”, “Live now”, and “Next”.
Dispatch Board
Assign drivers and vehicles to routes, shifts, and sites with clear visibility.
- ✓Shifts • assignments • alerts
- ✓Multi-site dispatch view
Routing & Schedules
Create and maintain routes with stops, rosters, service windows, and ETAs.
- ✓Stops • rosters • time windows
- ✓Exportable route sheets
Driver App v1
Driver workflows: start-of-shift inspection, route execution, incidents, and updates.
- ✓Inspections + incidents
- ✓Route list + navigation
Live Tracking
Track vehicles in real-time with geofences, status, and route adherence.
- ✓Map view + geofences
- ✓Basic alerts
Telematics Connector
Integrate common GPS/telematics providers and normalize events into one platform.
- ✓BYO hardware supported
- ✓Event normalization
Maintenance Tickets
Track faults, assign work, record repairs, and measure downtime per vehicle.
- ✓Triage + downtime tracking
- ✓Repair history
Service Schedules
Plan services, inspections and compliance checks with reminders and logs.
- ✓Intervals by km/time
- ✓Inspection checklist logs
Billing & Invoicing
Track billable routes/services and generate invoices with audit-ready evidence.
- ✓Invoices + exports
- ✓Cost/km & SLA evidence
Dashboards & KPIs
Operational visibility: uptime, utilization, cost/km, route performance, safety and energy.
- ✓Uptime + utilization
- ✓Cost/km + on-time
SLA Reporting
Turn operations data into contract-ready reporting and transparent performance proof.
- ✓Exportable reports
- ✓Audit-ready logs
Admin & Roles
Manage sites, teams, vehicles, and permissions with an enterprise-ready structure.
- ✓RBAC baseline
- ✓Auditability roadmap
APIs & Integrations
Open integrations and data exports for partners, city systems, and enterprise workflows.
- ✓Exports + API strategy
- ✓Partner-ready architecture
Module selection for your fleet
Tell us fleet size + sites + current tools. We’ll recommend a minimal pilot bundle that proves ROI quickly.
Integrations & ecosystem
Bring-your-own hardware, connect messaging and finance, and expand into city dashboards and autonomy operations.
Popular integrations
- ✓Telematics: GPS trackers, CAN/EV data (where available)
- ✓Notifications: WhatsApp/SMS/email event alerts
- ✓Finance: accounting exports, invoice workflows
- ✓Insurance: incident evidence + claims workflow
- ✓Leasing: asset utilization + risk scoring inputs
- ✓Smart city: dashboards + mobility hub reporting
Platform block diagram
Security & audit readiness
Designed for enterprise operators: role-based access, audit logs, and evidence-ready incident workflows.
Role-based access (RBAC)
Separate depots, sites, and customer views. Limit sensitive data to authorized roles.
- ✓Admin • dispatcher • technician • customer
- ✓Multi-site permissions
Audit logs
Track changes, incidents, and actions. Generate evidence for insurance and compliance.
- ✓Action history
- ✓Export-ready logs
Data protection
Encryption in transit/at rest, backups, and reliability monitoring (implementation-ready).
- ✓Secure gateways
- ✓Backups + uptime monitoring
Insurance-friendly operations
Incident capture + evidence logs + SLA reporting create a clean underwriting story.
12 / 24 / 36-month roadmap
Start with a minimal pilot. Scale across depots/sites. Expand to APIs, city dashboards, and autonomy ops integration.
Prove ROI fast with a minimal bundle and measurable KPIs.
- Dispatch board + schedules
- Driver app v1 + inspections
- Maintenance tickets + downtime tracking
- Reporting: uptime, cost/km, utilization
- Exports (CSV/PDF-ready)
Multi-site operations, deeper integrations, and advanced optimization.
- Advanced routing optimization + what-if simulation
- Multi-depot resource planning + templates
- Billing rules + payment links
- City dashboards + benchmarking
- Partner APIs + onboarding toolkit
Human-in-the-loop supervision and evidence logging to support autonomy workflows.
- Remote ops center tooling
- Autonomy event logs + audit evidence
- Corridor automation support (controlled routes)
- Smart city integration bundles
- Advanced safety & incident workflows
Want this connected to your Civitas ecosystem?
We can tie this platform directly to Civitas Shuttle Services, Energy uptime strategy, and the autonomy roadmap.
Pricing (pilot-friendly)
Simple packages. Customize by vehicles, sites, and modules. Pilot pricing available.
Starter
Single site or small fleet. Prove value quickly.
- ✓Dispatch + schedules
- ✓Maintenance tickets
- ✓Core reporting exports
Pro
Multi-site operations and deeper workflows.
- ✓Driver app + inspections
- ✓Tracking + geofences
- ✓SLA dashboards
Enterprise
Municipalities, national operators, advanced integrations.
- ✓RBAC + audit logs
- ✓APIs + partner integrations
- ✓City dashboards + autonomy ops readiness
Contact Civitas Fleet Software
Request a demo, start a pilot, or discuss partnerships/investment. Forms are frontend-only and ready to wire to a backend.
Quick actions
- Fleet size + number of sites/depots
- Route types (school/staff/campus/airport)
- Daily km + operating hours
- Current tools (spreadsheets, trackers, WhatsApp)
- Top pain points (downtime, reporting, dispatch complexity)
App-ready architecture
This site includes a dashboard preview page and modal forms designed to connect to a login backend later. The UI already assumes RBAC, multi-site tenancy, and API integrations.
Live routes (mock)
Today’s operations (mock)
Who it serves
What’s live now
What’s next
Next step
Demo form (frontend only). Connect to your CRM/email endpoint to go live.
Pilot request (frontend only). We’ll recommend a minimal bundle: Dispatch + Maintenance + Reporting.
Partner/investor form (frontend only). Select your type and we’ll follow up.